We are looking for a dynamic, assertive, innovative self-starter who is bright, reliable, and resourceful. He or she must be an outgoing, savvy, and enthusiastic candidate with a passion for the entertainment industry that is willing to take initiative. He or she will be responsible for providing advanced administrative support to the President/Co-Founder/Chief Operating Officer. This person will primarily communicate with employees, management, and high-end clients. The Executive Assistant will ensure that all communications, schedules, travel arrangements, and expenses are handled in a timely and professional manner.

JOB RESPONSIBILITIES:

- Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed

- Coordinates, manages, & maintains calendars/schedules and contact

- Handles correspondences

- Coordinates meetings & prepares arrangements for conferences, meetings, luncheons, & events

- Schedules appointments, meetings & conference calls & confirms changes or delays

- Prepares all presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external

- Manages invoice processing, coding and logging for department

- Coordinates, duplicates, sorts and mails a variety of materials including letters, press kits, presentations and mass mailings

- Coordinates & plans domestic & international travel arrangements (airfare, hotel, & ground transportation) for President/Co-Founder/COO

- Coordinates & schedules travel for the executives of the Entertainment group in accordance with company travel policy

- Compiles expense reports for President/Co-Founder/COO & other executive officers

- Acts as liaison between senior management, colleagues & clients to facilitate work & accomplish objectives in a collaborative effort

- Tracks departmental expenses (travel & entertainment)

- Performs general office duties (filing, copy, fax)

- Maintains department files and archives all presentations

- Handles special projects on behalf of President and other executives

JOB REQUIREMENTS:

- Must have at least 3 years of high-level executive assistant experience in the music or entertainment industry

- Excellent & exceptional organizational skills with attention to detail

- Ability to prioritize and multi-task

- General office/administrative experience and knowledge of office equipment

- Effective communication skills (oral, written and listening). Knowledge of phone and email etiquette. Effective interpersonal skills.

- Strong computer skills, with focus on Microsoft Word, Excel, and PowerPoint

- Proactive self starter with a positive attitude

- Ability to handle multiple tasks simultaneously

- Ability to analyze a situation and take initiative needed to complete project

- Solid logistical skills with ability to anticipate potential issues from the traveler's perspective and push when appropriate.

- Excellent scheduling skills, must be experienced with Microsoft Outlook.

- Proven ability to work well across department, function and company lines with high levels of interaction with other executives and their assistants.

- Must be able to meet extremely tight deadlines; remain calm during difficult situations, work under pressure and with frequent interruptions.

- Ability to handle diverse job responsibilities.

- Passion for music & entertainment is a definite plus.

Salary is commensurate with experience.

Please send email and cover letter along with salary history.

Reply via Email: jobs@nightclublinx.com